Scan receipts to Excel
Receipt-to-Excel turns a pile of paper or PDF receipts into a clean, structured spreadsheet. MoneyFeed reads each receipt with AI — pulling the merchant, date, total, tax and a suggested category — and exports a ready-to-use .xlsx with two linked sheets — Invoices and Line Items — connected by the MF number (CSV export is also available). Use it to keep tidy expense records, reconcile your books and back up deductions at tax time.
EspañolJust snap or scan — our AI extracts your data into Excel, PDF or CSV.
Drop a receipt or invoice here
or click to upload — JPG, PNG or PDF
Guide: Turn a pile of receipt photos into a clean Excel file
Every expense you forget is a deduction you lose. For freelancers, drivers, contractors, and small business owners, the receipts usually exist — crumpled in a glove box, buried in a camera roll, or sitting in an email inbox — but they never make it into a spreadsheet. This page closes that gap: upload or send a receipt photo, and get back the details that matter (date, vendor, amount, tax, and category) as a tidy Excel file.
Here is how it works, step by step. First, capture the receipt. Take a photo or a screenshot of a digital receipt. Blurry, angled photos are the main cause of errors, so flatten the paper, use decent light, and fill the frame. Second, send it in. With MoneyFeed you can send the photo straight through WhatsApp — no separate scanning app to open — or upload receipts in bulk on this page. Third, check the extracted fields. The text is read from the image and placed into fields: vendor name, receipt date, subtotal, sales tax or VAT, total, and a suggested expense category. Give it a ten-second review, fix anything that looks off, and correct the category if needed. Fourth, export. Download the Excel file with one row per receipt, or a two-sheet version where an invoices sheet and a line-items sheet stay linked by each receipt's reference number. CSV and PDF exports are also available.
Worked example. A contractor sends in 14 receipts from one week: fuel, materials, a tool purchase, two meals, and a hotel night. In Excel she gets 14 clean rows totaling $1,286.40, with $96.12 of sales tax broken out in its own column and each row categorized (Vehicle, Materials, Meals, Lodging). Sorting by category takes seconds, and the totals drop straight into the expense section of her bookkeeping.
A few habits make the output better. Scan receipts the day you get them — thermal paper fades. Keep personal and business purchases on separate receipts where you can. And keep the original photos: the IRS accepts digital copies, but the image is your proof if a deduction is ever questioned. MoneyFeed works alongside the bookkeeping app you already use — export the Excel or CSV file and import it there. Your bookkeeping app, now on WhatsApp.
FAQ
Any printed or digital receipt with legible text — store receipts, fuel receipts, restaurant bills, supplier invoices, and emailed receipts saved as images or PDFs. The clearer the image, the more accurate the extraction.
Vendor, receipt or invoice date, a reference number for each receipt, subtotal, tax amount, total, currency, and expense category. Bulk exports can also include a separate line-items sheet linked to each receipt by its reference number.
No. MoneyFeed is a capture tool that works with your existing bookkeeping app. It turns receipt photos into clean CSV, Excel, or PDF records that you import into the app you already use.
Generally yes. The IRS accepts electronic copies of receipts as long as they are legible and complete. Keeping both the image and the spreadsheet row gives you a solid record for each deduction.
Accuracy is high on clear, flat, well-lit photos. You always get a chance to review and edit the extracted fields before exporting, so the final spreadsheet contains the figures you approved.
Yes. Upload multiple receipts at once and they come back as one spreadsheet, one row per receipt, ready to sort, filter, and import.
How it works
Upload or snap a receipt (JPG, PNG or PDF).
AI extracts the total, merchant, date, category and tax.
Review, then bulk-import and export a clean Excel workbook.
FAQ
How do I convert a receipt to Excel?
Upload a photo or PDF of your receipt to MoneyFeed. Our AI reads the amount, merchant, date and tax, and you can export the data as an Excel (.xlsx) workbook with two linked sheets — Invoices and Line Items — connected by the MF number. CSV export is also available.
How does MoneyFeed extract the data from a receipt?
MoneyFeed uses AI-powered OCR to read the printed text on the receipt image or PDF, then identifies the key fields — merchant, date, total, tax and a suggested expense category — and lays them out in consistent spreadsheet columns.
Can I scan many receipts to Excel at once?
Yes. On a Pro/Business plan you can bulk-upload up to 20 receipts per batch, review the extracted data and export them all to a single Excel file.
Does it capture VAT/sales tax?
Yes. MoneyFeed extracts the tax line printed on the receipt and includes it as a column in your Excel export.
How can I use the Excel export for bookkeeping and taxes?
The exported spreadsheet gives you a clean expense ledger you can import into accounting tools, reconcile against bank statements, and keep as a record to support deductions at tax time. In MoneyFeed the same data also feeds your live profit & loss and tax-ready reports.